Home Marketing Networking Customer Service Organization Other
RSS Facebook
About me
My blog aims to offer efficient solutions to problems and situations entrepreneurs and business men may face in their daily work. I offer you articles based on my personal experience and knowledge in terms of marketing and organization. I will review marketing solutions, but also methods to organize your work, improve your CRM, manage your customer service, develop your network, etc...
You can subscribe to my newsletter to receive each month my latest article.
I strongly encourage you to participate by sending your opinion and experience through the comments section.
Newsletter
English Fran├žais
A value is required.Invalid format.
Latest comments
Anina011
Great article so useful! I think we all come to realize social media is just like other marketing t (...)
The truth about the impact of Social Media strategies - Mon, 18 Aug 2014 05:28:26
julienrio
Not to learn that "people enjoy free stuff". To find out what people need and what they would enjoy (...)
Size doesn't matter: can SMEs conquer Big Data? - Tue, 12 Aug 2014 00:50:16
Nicolas
Using big data to learn that people enjoy free stuff, seems like shooting a bird with a bazooka...
Size doesn't matter: can SMEs conquer Big Data? - Tue, 12 Aug 2014 00:19:49
julienrio
Nice review: thank you so much oversight! <a href="http://www.oversightsystems.com/resources/bl (...)
Size doesn't matter: can SMEs conquer Big Data? - Sat, 09 Aug 2014 04:16:09
julienrio
New update! Check it out.
Regulating Social Media usage in your company - Thu, 07 Aug 2014 11:18:37
Choose the right Social Media platform for your business

Reply customers emails efficiently

Answer negative comments on your Facebook page

Organize your tradeshows and customers fairs
Home > Organization - 4,729 views

13-10-2012

The eisenhower box: save your time by prioritizing your tasks

How do you define which task to start with and which one to put aside? The eisenhower box gives you a very easy trick to define the way to treat your various tasks.

A bit of history

Originally, this method of prioritizing tasks is said to have been created by Dwight D. Eisenhower, 34th president of the United States of America.

Eisenhower would have said "What is important is seldom urgent and what is urgent is seldom important".

JulienRio.com: The eisenhower box: save your time by prioritizing your tasks


Based on this quote the Eisenhower box was built to help people prioritizing their tasks.

 

The idea

The concept of the Eisenhower box is extremely simple. Urgent tasks and Important tasks are different things.

A task might be Urgent (has to be done within today, for example) but not Important (its impact is very limited).

Also, a task might be Important (greatly influence the future of your company, for example) but not Urgent (the meeting to present this task will not take place before a month at least).

Based on this understanding, we can place our different tasks in a 2 dimensions box called the "Eisenhower box".

Two columns (Urgent / not Urgent) and two rows (Important / not Important) help to define 4 situations:

  • the task is neither urgent nor important
  • the task is urgent but not important
  • the task is important but not urgent
  • the task is both urgent and important

 JulienRio.com: The eisenhower box: save your time by prioritizing your tasks

From here, we can define strategies for each scenario:

  • not urgent / not important: drop the task, at least for the time being. You certainly have other tasks requiring your attention.
  • urgent / not important: delegate this task. It has to be done quickly but the impact is very limited, therefore ask for someone else to handle it.
  • important / not urgent: plan this task and give it a deadline. This task has a real impact on the company / on your life, so make sure you will handle it on time, but for the moment focus on other tasks.
  • urgent / important: do it right now. Any task falling in this category should be handled right away.

 

General strategy

The Eisenhower box isn't an ideal solution by itself. It is more like a tool that offers the possibility to prioritize your tasks efficiently.

To optimal solution would be to use the Eisenhower box each time you get a new task in order to estimate what to do with this task. Once decided, you shall store the corresponding task in a "ToDoList" according to its priority level.

That way, you keep only tasks that make sense for you to handle and know immediately what type of priority you should give it, if any.

I would advise you to use "i-list.it", a tool I have already presented in an earlier article: "Organize your tasks efficiently: i-list.it, management tool". With this system, you would simply add one more easy step: before entering any task in your list, you would simply take a second to think whether this task is important and/or urgent and then define what to do with it.

That way, you will never waste anymore time working on unnecessary tasks.

If you wish to go for a real life-change, I suggest you read "The Power of Habit" that will give you keys to life management.

 

Tags:

Was this article useful to you? Share your comments below:

Our partners:
List my daily tasks - Encrypt my sensitive data in a picture